The academic progress of students is reviewed by the Registrar and the Vice-President Academic & Dean at the conclusion of the Fall and Winter terms.
Examinations will be written during the examination periods as listed in the Academic Schedule or at times specified in the course outline. Students are expected to be available to the last day of the examination period in each term. Under no circumstances will travel or other absences from the University be accepted as sufficient justification for being excused from examinations.
Students are allowed to bring writing implements and only those aids explicitly permitted by the professor (e.g., calculator or periodic table) into the examination room. Instructors will inform students which items, if any, will be allowed. Cell phones, electronic devices and headsets are prohibited.
Students will not be allowed to leave the examination room during the first 30 minutes of the examination. Students are not allowed to speak or communicate in any way with other students under any circumstances whatsoever, or to expose written papers to the view of other students.
A deferred examination will differ from the set examination and may not necessarily follow the same format. Deferred examinations will be scheduled at reasonable times by the Registrar after consultation with the instructor(s), normally within one week of the originally scheduled examination. Students who miss a deferred examination are denied further consideration and are assigned a grade of zero for the examination.
Approval of the challenge request is given by the course instructor, the Area Chair and the Registrar. The fee for the challenge examination is 50% of the course fee per challenge examination. The fee is non-refundable and must be paid prior to writing the challenge examination.
A grade of C- or greater must be achieved on the Challenge Examination and the grade recorded for a successful exam is CR. While the challenge credit may be used to meet the prerequisite requirement for another course or a degree requirement, the course will not be included in the student’s cumulative earned credit total or GPA. It is the student’s responsibility to determine whether another institution will accept the challenge examination for transfer purposes.
Students who have failed a course at St. Mary’s University will not be allowed to write a Challenge Examination for that course within two years of failing that course. Conversely, students that have passed a course with a D or greater will not be allowed to write a Challenge Examination.
Re-writes for a Challenge Examination will not be allowed.
St. Mary’s University uses the 4-point alpha-numeric grading system for all courses. The following table sets out the grading system:
NOTE: A “C-” grade is the minimum grade required for a course to qualify as a prerequisite. A “C” grade is the minimum grade required to pass a course in the Bachelor of Education program.
|AU||Audited Course||Assigned when the student is registered as an auditor|
|CR||Credit Received||Assigned when the student successfully passes a challenge exam|
|DF||Deferred Exam||Assigned when the student has deferred the exam|
|I||Incomplete||Assigned with permission of the VP Academic & Dean|
|IP||In Progress||Assigned when the student is in the process of completing a course|
|MT||Multi-term Course||Assigned when a course is full-year and not yet completed|
|P||Pass||Assigned when a student meets the requirements to complete a course on the basis of Pass or Fail|
|[ ]||Repeated Course||When “[ ]” appears around a grade, it means the student repeated the course and the lowest grade is not calculated in earned credits or GPA|
|RW||Required to Withdraw||Assigned when the student is asked to withdraw from a course by the instructor or VP Academic & Dean|
|T||Transfer||Assigned when the course is transferred from another institution|
|W||Withdrawal||Assigned when the student withdrew from a course by his or her own choice|
|WC||Withdrawal with cause||Assigned when the student was granted a late withdrawal from a course|
If the Vice-President Academic & Dean approves the application for an incomplete grade, the student must submit the completed work to the instructor on or before the date designated on the contract. A student who does not complete the required work before the deadline will be assigned a grade of zero for the incomplete work. The instructor will submit a Change of Grade form upon completion of the work. Should no grade change be submitted, the “I” grade will revert to an “F” grade for the course.
The GPA is determined by dividing the total grade points earned by the number of credit hours attempted, as follows:
Total Grade Points= 65.1
Total Credits= 27
Grade Point Average= 2.41
Transcripts, official and unofficial, are issued upon the written request of the student. A Request for Transcript of Academic Record form is available at the Enrolment Services Office, from our website, or students can request transcripts from my.StMU. There is a nominal charge for each transcript issued by the Enrolment Services Office, both official and unofficial. Students are able to print a copy of their unofficial transcript at no cost from my.StMU.
Official transcripts are signed by the Registrar, stamped with the official institution seal, placed in a sealed envelope and normally mailed directly to an institution. Transcripts can be given directly to the student to forward as long as the envelope containing the transcript remains unopened. Other institutions may require the transcript to be mailed directly to them in order for it to be considered official.
Transcript requests are processed in the order in which they are received. Transcripts will not be released if money is owed to St. Mary’s University.
A student who is dissatisfied with a grade should first discuss the grade with the course instructor within 15 days of receiving the grade. If this does not resolve the matter to the student’s satisfaction, the student may wish to discuss the matter with the Area Chair. The Chair will require a copy of the instructions given to the student and the assignment or test in dispute.
If the student is not satisfied with the appeal to the instructor and Area Chair, and still believes that an error has been made, feels an injustice has been done, or has substantial new evidence, the student may make a formal grade appeal.
All formal grade appeals must be made in writing to the Enrolment Services Office within 30 days of receiving the grade. The letter must include the decision being appealed, the grounds for appeal and the remedy sought by the appellant. The student will pay a $25 fee for each grade appealed. This fee will be credited back to the student’s account only if the appeal results in an increase in the grade.
The Registrar will notify the Vice-President Academic & Dean, who will form a Grade Appeal Committee comprising the Vice-President Academic & Dean, the Area Chair and a subject specialist to hear the appeal. The final grade may be raised or lowered as a result of the reappraisal. The Enrolment Services Office will notify the student of the result in writing. All decisions of the Grade Appeal Committee are final.
All students who expect to receive a parchment from St. Mary’s University must satisfy the degree, diploma or certificate requirements as outlined in the Program section of the Academic Calendar. Students are encouraged to meet regularly with an academic advisor to ensure the completion of their program.
Students will be notified in writing if they are eligible to graduate and will be asked to submit a Convocation Response Card accompanied by a $100 graduation fee. The graduation fee is mandatory for all graduating students regardless of the student’s attendance at convocation. Students with outstanding fees, fines or other charges on their account will not be permitted to graduate or participate in convocation.
Cum Laude is defined as “with praise,” Magna Cum Laude is defined as “with great praise,” and Summa Cum Laude is defined as “with highest praise.” Students who qualify to graduate with honours will receive the designation on their parchment and it will be recorded on their academic transcripts.
Advanced credit may be given for some Advanced Placement courses with grades of 4 or 5 and for some International Baccalaureate courses with grades of 6 or 7.
- provide an official transcript from the original institution if it is not a member of ApplyAlberta
- obtain a grade of C- or better
- be working towards a degree at St. Mary’s University
Transfer credit is limited by the residency requirement, which stipulates the number of credit hours that students must complete at St. Mary’s in order to earn a St. Mary’s University degree. Courses from other institutions in Alberta for which there is an equivalency in the Alberta Transfer Guide are generally accepted. If the course is not part of the Alberta Transfer Guide or if the institution is outside Alberta, the student may be asked to submit a copy of the course outline and details of the qualifications of the course instructor or other indicators of course content and quality. While transfer courses do appear on the student’s transcript, the grade is not included in the student’s term or cumulative GPA. Students who wish to transfer to another institution should refer to the Alberta Transfer Guide, which lists all courses and program transfer agreements between post-secondary institutions in Alberta, the Northwest Territories and Nunavut. See the Alberta Transfer Guide for full transfer information.